welcome

Thank you for choosing Pocket Quicken 2.5. We have worked hard to make Pocket Quicken a powerful yet easy to use application for tracking your personal finances and we hope that you will soon find it to be an invaluable addition to your handheld. Because Pocket Quicken is a feature rich product we encourage you read this documentation fully to get the most out of your software.

application credits

First revision, June 2007

This application was designed and developed by Dan Rowley, Clinton Logan and LandWare, Inc. in cooperation with Intuit Inc. Quality assurance by Michael Rothstein.

copyright and distribution notice

Application and documentation are ©2007 LandWare, Inc. and portions ©2007 Intuit Inc. All rights reserved.

Pocket Quicken and Pocket Quicken Connect are registered trademarks of Intuit Inc., used by LandWare, Inc. under license. Quicken, Intuit, among others, are registered trademarks and/or registered service marks of Intuit Inc. or one of its subsidiaries. Other parties' trademarks or service marks are the property of their respective owners and should be treated as such.

IMPORTANT NOTE: Pocket Quicken is a commercial product and is protected by strict copyright laws. The distribution of your personal activation code is prohibited.

technical support

If you have any technical questions concerning this product, we encourage you to consult the troubleshooting section and visit our online support center at http://www.landware.com/support.

Our online support center contains a significant amount of support information including solutions to frequently asked questions, latest versions and numerous operational tips.

terms used in this documentation

• dPad — The button or buttons that appear on a device that allow for left, right, up and down movement. In addition, this button may also be pressed.

• Hold Action — The act of pressing the center of the dPad and holding the button down momentarily. This action reveals a popup menu for the item selected from which actions may be taken.

• Sync, Synchronize — The act of establishing a connection to the desktop computer with a handheld device using ActiveSync or Windows Mobile Device Center. (See below)

• ActiveSync — Synchronization software developed by Microsoft to connect a Windows Mobile handheld device to a desktop computer running Windows 98, 98SE, Me, 2000 or XP.

• Windows Mobile Device Center — Synchronization software developed by Microsoft to connect a Windows Mobile handheld device to a desktop computer running Windows Vista.

• Windows Mobile 5 — Handheld devices running Windows Mobile OS version 5.0.

• Windows Mobile 6 — Handheld devices running Windows Mobile OS version 5.2.

getting started

This section provides instructions for installing and activating Pocket Quicken for Windows Mobile Smartphone.

requirements

Handheld Requirements

• Windows Mobile 5 or 6
• Application: 741K RAM
• Data: Approx. 110K per 1000 transactions

Quicken Synchronization Requirements

Windows 95, 98, Me, NT, 2000, XP

• US/Canadian: Quicken 99 through 2007, OR
  UK: Quicken 2002 or XG or later, OR
  Australian: Quicken 2004 Personal Plus or later.
• ActiveSync 4.0 or later, OR
  Windows Mobile Device Center.

installing pocket quicken

To install Pocket Quicken follow the steps below.

upgrading from an earlier version

If you currently have Pocket Quicken installed on your desktop and/or handheld you should follow the steps below before installing this version.

Windows instructions:

1. Synchronize Pocket Quicken to ensure all transactions have been sent to the desktop.
2. Remove Pocket Quicken from the desktop:
   1. Click on the Start > Control Panel menu
   2. Click on Add/Remove Programs.
   3. Select Pocket Quicken and click Remove.
3. Proceed with the steps in the next section.

installing for the first time

Windows installation instructions:

1. Insert the Pocket Quicken CD into your PC's CD-ROM drive. The installer will activate.
2. Follow the installer's instructions on screen.
3. Now follow the steps in the next section to activate your software.

activating pocket quicken

Once installed, the Pocket Quicken icon will appear on your device in Programs.

entering your activation code

Pocket Quicken will function for 30 days before requiring you to enter a valid activation code. This period is provided for the express purpose of product evaluation prior to purchasing. If you have already purchased this product from a reseller or LandWare direct you should enter your personal activation code now. This will ensure you are able to use the application on an ongoing basis.

If you obtained Pocket Quicken electronically:

1. Launch the Pocket Quicken application.
2. Select Activate.
3. Enter your personal activation code (as provided by the LandWare sales representative) in the Code field.
4. Select OK.

If you obtained Pocket Quicken on a CD-ROM:

1. Launch the Pocket Quicken application.
2. Select Activate.
3. Enter your personal registration code as found on the inside of the CD-ROM case.
4. Select OK.

on-screen setup

The Setup Wizard appears immediately after Pocket Quicken has been installed. It will help you to get started as quickly as possible by configuring Pocket Quicken for your needs based upon your responses. The setup wizard may be re-run at anytime by selecting Menu > Options > Setup Wizard. In addition, Pocket Quicken may be customized at any time in order to reconfigure your selections.

Yes, Synchronize with Quicken

Select this option to configure Pocket Quicken for immediate use with Quicken. If you wish to begin using desktop Quicken at a later date, select "No, do not sync with Quicken."

1. Quicken Password Setup — When you launch desktop Quicken, are you asked for a password? If so, enter your password here.
2. Synchronize with Quicken — Once Pocket Quicken has been configured, synchronize with the desktop in order to transfer transactions and lists to your handheld.

No, do not sync with Quicken

Select this option to configure Pocket Quicken for use without Quicken. This option should also be selected if you wish to use Quicken at a later date.

1. Category List Setup — Select pre-configured categories for Home, Business or both. Once configured, you may also add your own custom categories.
2. Foreign Currency Setup — If you plan to use foreign currencies this option will add a preconfigured currency list for your use. This list may be later customized in Pocket Quicken.
3. Account Setup — The setup wizard can set up a Checking, Savings and Credit Card account so that you may immediately start using Pocket Quicken. You may add your own custom accounts later if you wish.

synchronizing with quicken

To transfer your Quicken information to and from Pocket Quicken follow the steps below.

To synchronize Pocket Quicken:

1. Place the handheld into its cradle.
2. ActiveSync will automatically activate Pocket Quicken Connect and synchronize your data. If Pocket Quicken does not synchronize upon connection, the selected synchronization schedule may preventing the sync from occurring. See Synchronization Schedule for details.

NOTE: If the synchronization phase generates an error message, please consult the troubleshooting section at the end of this documentation for resolution.

After the synchronization has successfully been completed, you will be able to launch Pocket Quicken on your handheld and view the following information.

• Account List.
• Category and Class Lists.
• All memorized transactions utilized in the last three months (may be reconfigured later, if desired).
• The last three months transactions for each account (may be reconfigured later, if desired).
• Currency List — The currency list will only be available if Quicken's multi-currency support has been enabled on the desktop.

configuring desktop synchronization

Pocket Quicken allows you to specify a number of settings that dictate how transactions, balances and lists are sent to and received from Quicken. Although the default behavior provides excellent functionality for most situations, the synchronization options dialog allows you to completely customize Pocket Quicken's synchronization behavior to suit your needs. See sync options and Pocket Quicken Connect for details.

Operating Without Quicken

Backing up your data (ActiveSync "Files" Option)

Each time you synchronize your handheld, the Files sync component is responsible for making a backup of your Pocket Quicken data. Backing up your Pocket Quicken data provides you with an insurance policy. It lets you restore your data should the need arise.

To ensure that your Pocket Quicken is backed up during each synchronization:

1. Pocket Quicken data may only be backed up when it is not being used. As a result, you will need to close Pocket Quicken manually using Menu > Exit.

2. The "Files" component creates and maintains a "Synchronized Files" folder on your desktop computer. Each time it runs, it replaces the Pocket Quicken data file with a new copy and overwrites the old one. (Please see the documentation provided with the desktop synchronization software for details about this option.)

3. Open the Synchronized Files" folder on the desktop and copy the Pocket Quicken data file. It is named "PocketQuickenData".

4. Keep a copy of this file in a separate folder for safe keeping.

NOTE: Pocket Quicken backup using the "Files" option in ActiveSync and Windows Mobile Device Center is available only for devices running Windows Mobile 5 or later.

pocket quicken reference

This section provides a succinct functional overview of Pocket Quicken and covers all the basics you need to get up and running in a minimal amount of time.

working with accounts

The Account List view displays an overview of the accounts you are tracking on your handheld. The number of accounts you can track is limited only by the available memory on your handheld. Pocket Quicken supports the following account types:

• Bank — tracks checking, savings, and money market accounts.
• Cash — tracks cash transactions.
• Asset — tracks assets (e.g. yacht, apartment).
• Credit Card — tracks credit or charge cards.
• Liability — tracks debits that you owe (e.g. loans, leases, mortgages etc.).
• Investments — tracks a collection of securities.

TIP: Use Hold Action on the account name to gain quick access to balances, notes and other details.

Adding an Account (Sync Mode)

The account list from desktop Quicken is automatically transferred to Pocket Quicken each time your device is synchronized. When an account is added to the desktop, it will automatically appear on the handheld after the next synchronization.

If you wish, you may manually add an account to Pocket Quicken using the instructions below for Standalone mode. This allows you to maintain an account in Pocket Quicken that is separate from desktop Quicken.

Adding an Account (Standalone Mode)

1. View the Account List.
2. Select New
3. Select Account
4. Enter the details of your the account.

Renaming an Account

To rename an account:

1. View the Account List
2. Use Hold Action on the account to rename
3. Select Account Details.
4. Enter the new account name.

IMPORTANT: Changing an account name in either Quicken or Pocket Quicken will cause accounts to become unlinked and will not synchronize. As a result, we recommend that all accounts are renamed in Quicken first. A synchronization will bring down the new account name to Pocket Quicken and you'll have two accounts, one with the old name, one with the new. You may then manually delete the old account.

Editing Account details

To edit the details of an account:

1. Open the Account List.
2. Use Hold Action on the account to edit.
3. Select an item from the list to view details of the account.
4. Enter the new account details.

If you are synchronizing with Quicken, changes to the following items should be made within desktop Quicken. Once altered in desktop Quicken, a synchronization will bring these changes over to Pocket Quicken:

• Type
• Description
• Institution
• Account Number
• Contact
• Phone
• Notes
• Balances
• Last Check Number

the account list

Sorting the account list view

The Account List view can be sorted by name, type, or "preferred" status.

To sort the Account List view:

1. View the Account List.
2. Select Menu > Display > Sort
3. Select the desired sort order.

The Account List view provides a quick overview of your accounts and their corresponding balances.

filtering hidden accounts (Sync mode only)

Hidden accounts may be omitted from, or included in, Pocket Quicken's Account List view as required. Hidden accounts are displayed with an icon next to the account type.

To omit hidden accounts from the account list:

1. View the Account List.
2. Select Menu > Options > Preferences
3. Select Menu > Display Preferences
4. Uncheck the Show Hidden Accounts checkbox.

viewing account details

To view Account Details, Balances, and Sync settings:

1. Use Hold Action on the account name in the Account List view.
2. Select one of the following from the resulting pop-up menu:
   - Account Details.
   - Account Balances.
   - Sync Settings.

To view notes/comments associated with an account:

1. Use Hold Action on the account name in the Account List view.
2. Select Account Notes from the resulting pop-up menu.

NOTE: Account Notes added on the handheld will not be updated on the desktop.

PREFERRED ACCOUNTS

The Pocket Quicken Account Details view allows you to specify an account as preferred. Preferred accounts are displayed with bold type in the Account List and picker views. Listing preferred accounts first is especially convenient when you actively use a small subset of a large number of accounts.

To specify a "preferred" account:

1. Use Hold Action on the account name.
2. Select Account Details from the resulting pop-up menu.
3. Check the Preferred checkbox.

Reconciling Accounts

Reconciliation ensures that the displayed account balance is correct. See the section entitled Reconciliation for details.

Account Synchronization Settings (Sync Mode Only)

By default Pocket Quicken transfers new transactions from the handheld to the desktop and historical transactions from the desktop to the handheld during each handheld sync. This behavior can be altered on an account by account basis if desired.

Transferring transactions to the handheld consumes both memory and impacts synchronization time. For this reason Pocket Quicken allows you to configure the transaction synchronization behavior for individual accounts. It can be advantageous to limit the transfer of transactions to the handheld for the active accounts you maintain on a day-to-day basis. The less active accounts can be configured to simply update balances and transfer new transactions to the desktop.

To configure an account's synchronization settings:

1. Open the Account List view.
2. Use Hold Action on the account name.
3. Select Sync Settings.
4. Select the Transactions pop-up menu and choose from the following options:
   1. No Transfer — Balances are not updated. Transactions are not transferred between Quicken and Pocket Quicken.
   2. Balances Only — Account balances are updated. Transactions are not transferred between Quicken and Pocket Quicken.
   3. Send Only — Account balances are updated and new transactions are sent to the desktop. Transactions are not transferred to the handheld.
   4. Send and Receive — Account balances are updated. Transactions are sent to and retrieved from the desktop.

NOTE: Investment accounts may only be configured as Balances Only or No Transfer.

working with transactions

Once your account details have been transferred to the handheld you may use Pocket Quicken to record new transactions while you are on the move. A transaction is any type of activity that affects the balance of an account e.g. ATM withdrawals, check payments, salary deposits, credit card charges, and the transfer of funds between accounts.

adding and editing transactions

To add a new transaction from the Register view:

1. View the Register List.
2. Select New
3. Select the transaction type from the pop-up menu.
4. A transaction edit window will open.
5. Complete the transaction details.

To add a new transaction from the budget overview:

1. Use Hold Action on the budget category you want to assign the transaction to.
2. Select Add New Transaction from the menu.
3. Complete the transaction details

To edit a newly entered transaction:

1. Select the transaction line in the Register view.
2. A transaction edit window will open.
3. Edit the transaction details.

TIP: To quickly enter a transaction, simply start typing the payee's name in the Account List, Register View or Budget View. A new transaction will automatically be generated.

The following information may be specified for each transaction:

• Account — Select the account for which you want to record the new transaction.
• Ref — The Reference field records useful information that identifies the transaction (e.g. the check number). Use Hold Action while the cursor is placed in the Ref field to a access the eleven predefined reference shortcuts.
  • Select -Next Check Num- from the Ref menu to insert the next check number in sequence.
  • Select Edit List Items from the Ref menu to alter or add to the reference list items.
  • You may also enter your own custom reference information directly into the field.
• — Select to edit the transaction date.
• Pay — Enter the payee for the transaction. Selecting the down arrow at the end of the pay field allows you to select a previously memorized transaction.
• — Select to recall the memorized transaction that corresponds to the currently entered payee. Alternatively you can enter a carriage return character.
• — Select to assign a different currency to the transaction. See "Working with Foreign Currencies" for more details.
• Payment — Select to alter the transaction type from a pop-up list (e.g. Deposit, Withdrawal, Increase, Decrease, or Payment). The available options are dependent on the currently selected account type.
• Memo —You may enter a succinct note about a transaction to jog your memory at a later date. (e.g. the location of a purchase).

TIP: Gain access to Pocket Quicken's integrated calculator while creating a transaction. Use Hold Action in the amount field and select Calculator from the pop-up menu. Results will automatically be placed in the amount field.

• Cat — Select the Category you want to use for this transaction. If the transaction is a transfer, you must specify the destination account in this field.
• Class — Classes provide an additional way to see where and how you spend your money. See the Quicken documentation for further details on the use of Classes.
• Split — Select to record different categories for the same payment. See "Splitting Transaction Categories" for details.
• Status — Select to change the Cleared status of a transaction.
• Memorize — Choose whether the current transaction will also be added to the Memorized Transaction List.
  • Choose whether the amount of the current transaction will be locked when entered into the Memorized Transaction List.

Using QuickFill

To aid rapid data entry, Pocket Quicken utilizes QuickFill in the Ref, Payee, Category, and Class fields. As you enter data, Pocket Quicken will fill in matching data based on the current field.

QuickFill within the Payee field

As you enter a payee name, Pocket Quicken will try to complete the payee name using a previously memorized transaction. If a match has been made the remaining details can be filled in by entering a return character or by selecting the icon. For example, rent payments are usually the same from month to month, so Pocket Quicken saves you time by QuickFilling the transaction details for you.

QuickFill within the Category and Class fields

QuickFill will also complete the Category and Class fields as you enter a category name. You can also "promote" the match to the next subcategory by entering either a return or colon ":" character.

QuickFill within the Reference field

QuickFill completes the Reference field (using the values in the Ref pop-up list) as you enter a value.

Transferring Money between Accounts

Pocket Quicken lets you transfer money between accounts. The register gives you the flexibility to split a transaction to multiple categories and accounts.

Transfer money using the register:

1. View the Register List
2. Select New
3. Select Transfer
4. Enter your transaction.
5. Note the [ bracket in the Cat: field. Categories preceded by a bracket will instead transfer money between accounts. As characters are entered, QuickFill will match accounts rather than categories.
6. Alternately, use Hold Action in the Cat: field and select a transfer category from the list.

Deleting, CLEARING and voiding transactions

To delete a transaction via the Register List view:

1. View the Register List.
2. Use Hold Action on a transaction.
3. Select Delete or Trim from the resulting pop-up menu.

• Delete — Removes editable transactions that have not been synchronized with Quicken permanently. After deleting a transaction, the balance for the account is adjusted accordingly.
• Trim — Removes read-only transactions that have already been synchronized with Quicken. Depending on your synchronization settings, trimmed transactions may reappear after a synchronization with Quicken. After trimming a transaction, the balance for the account will not be affected.

To clear a newly entered transaction:

1. View the Register List.
2. Use Hold Action on a transaction.
3. Select Clear from the resulting pop-up menu.

To void a newly entered transaction:

1. View the Register List.
2. Use Hold Action on a transaction.
3. Select Void from the resulting pop-up menu.

TIP: The deletion confirmation dialog can be disabled using "Confirm Item Deletion" in the Notify tab of the General Preferences window.

trimming transactions (Sync Mode Only)

Special attention has been given to minimizing the space required by transactions stored on your handheld. Typically Pocket Quicken will store many years of financial activity in less than 500K. Pocket Quicken statistics regarding memory usage may be viewed by accessing the Data Summary.

Pocket Quicken provides a flexible mechanism for trimming a group of historical transactions that match a set of predefined criteria.

To trim transactions from the handheld:

1. Go to either the Account, Register or Budget view.
2. Select Menu > Activities > Trim Transactions
3. Select the deletion criteria.
4. Select Trim.

NOTE: Only synchronized transactions are removed from the handheld. Trimmed transactions are NOT removed from the desktop.

The transaction Register view

The Register is the primary view used by Pocket Quicken. This list looks like a checkbook register and details the transactions you have entered on your handheld or desktop which ultimately affect your account balance.

There are several ways to access the Register view:

• Select Menu > Register.
• From the account list, select an account to view the register for that account.
• Use Hold Action on an account in the account list. Select Transactions from the resulting pop-up menu.
  
  Doing any of the above will cause the register for an account to be displayed.

The Register View displays two types of transactions:

• New Transactions — Newly entered transactions (created on the handheld) that have not yet been sent to the desktop. These transactions are fully editable and are displayed with bold dates. (Note: All Standalone Mode transactions are New Transactions.)
  • Black Font Transactions: Transactions dated with "today's" date or earlier.
  • Blue Font Transactions: Transactions dated with "tomorrow's" date or later.
• Historical Transactions (Sync Mode Only) — transactions that have previously been uploaded to, or transferred from your desktop computer. These can be viewed (not edited) on the handheld and are displayed in plain text.

TIP: Use Hold Action on a transaction to quickly clear, delete, duplicate, void, memorize the transaction. You may also choose to add the transaction to the scheduled transaction list or run a payee or category Quick Report.

Sorting the Register view

To sort the Register view:

1. View the Register List.
2. Menu > Display > Sort
3. Select the desired sort order.

Navigating the Register

You may navigate around the register in many ways.

1. View the Register List.
2. Menu > Display > Goto

• Goto First — Scroll to the top of the register.
• Goto Last — Scroll to the bottom of the register.
• Goto Today — Scroll the register to "today's" date.
• Goto Date — Scroll the register to a custom date that you select.
• Goto Txfr — Open the second half of a transaction transfer. This feature only is active for New Transactions.

customizing the Register view

Pocket Quicken provides several options that allow you to configure the way transactions are displayed.

Account Selector

The top right area of the screen indicates the account that is being displayed.

To change which account is displayed in the register:

1. View the Register List.
2. Menu > Display > Choose Account
3. Select the account to display.

TIP: Selecting All Accounts displays transactions from all registers in a single list.

Center column customization

The contents displayed by the center column can be configured to display a number of different options.

To change the contents of the center column:

1. View the Register List.
2. Menu > Display > Column Contents
3. Select the column contents to display.

Single line display

Choosing one of the following to display the information described in the center column, one transaction per line.

• Account — Displays the account which the transaction resides.
• Payee — Displays the Payee name used for the transaction.
• Account and Payee — Displays both the account payee used by the transaction.
• Ref and Payee — Displays the Reference field (e.g. check number) and the payee used by the transaction.
• Category — Displays the category assigned to the transaction. If the transaction contains splits, then --Split-- will be displayed.
• Class — Displays the category assigned to the transaction. If the transaction contains splits, then --Split-- will be displayed.

Double line display

Choosing one of the following to display the information described in the center column, two transactions per line. In addition, a running balance will be displayed.

• Payee/Category (w/ running balance) — Displays the payee on the first line and the category on the second line as used by the transaction. If the transaction contains splits, then --Split-- will be displayed on the second line. A running balance of the register is also displayed.
• Payee/Memo (w/ running balance) — Displays the payee on the first line and the memo on the second line as used by the transaction and includes a running balance of the register.

Running Balance

Check your current balance at any point in time by enabling the running balance. The running balance is displayed when any of the double line display modes are selected for the center column of the register. The running balance is displayed on the second line, in light text in the Amount field.

NOTE: Running balance is only enabled when a single account is displayed (e.g. not compatible when "All Accounts" are displayed in the register) and only when the account is sorted in date order.

scheduled transactions

Scheduling your payments and deposits can save you time and help you remember to pay your bills when they're due.

The Scheduled Transaction List View

The Scheduled Transaction list view provides a quick overview of your scheduled transactions, payee, amount, and due date. Transactions with the most recent due date are listed at the top. Two views are available:

• All — All transactions that have been added to the scheduled transaction list appear when this tab is selected.
• Upcoming/Due  — Transactions that are due within 3 days (or overdue) appear when this tab is selected.

There are two ways to switch between Upcoming/Due and All views

To switch between Upcoming/Due and All using the menu

1. View the Scheduled Transaction list.
2. Select Menu.
3. Select either Show upcoming Only or Show All.

To switch between Upcoming/Due and All using the dPad

1. View the Scheduled Transaction list.
2. Press the dPad Left to display Upcoming/New tab or Right to display All items.

Adding Scheduled Transactions

To manually add a scheduled transaction:

1. View the Accounts, Register or Budgets.
2. Menu > Lists > Scheduled Transaction
3. Select Menu > New
4. Enter a transaction to schedule.
5. Next to Schedule, select the schedule type. A date or list of dates will appear, showing the schedule selected.

Rather than entering a transaction from scratch, you can select transactions that have already been entered into the Register, and add them to a schedule.

To add a scheduled transaction from the Register:

1. View the Register List.
2. Use Hold Action on a transaction to be scheduled.
3. From the pop-up menu, select Schedule.
4. The transaction selected will appear in the transaction editor.
5. Next to Schedule, select the schedule type. A date or list of dates will appear, showing the schedule selected.

Schedule repeat period

Flexible scheduling allows transactions to be automatically entered once on a custom date, or on a repeating basis.

The following repeating schedules are available:

• Weekly
• Every two weeks
• Twice a month
• Every four weeks
• Monthly
• Last day of month
• Every two months
• Quarterly
• Twice a year
• Yearly

Scheduled Transaction Reminder

A reminder will appear when transactions are due, or overdue. When the reminder appears, you will be given the opportunity to view the Scheduled Transaction list. Pocket Quicken checks for these transactions during each launch of the application and periodically while actively using the application.

Select an action to perform when a reminder appears:

• Use Hold Action on a scheduled transaction, or select a scheduled transaction from the list and then select Menu.
• The following options are available:
  1. Edit — Modify any aspect of the transaction, including its reminder schedule.
  2. New — Create a brand new scheduled transaction.
  3. Delete — Permanently remove the scheduled transaction.
  4. Pay — The transaction will be entered into the register. If the transaction has a repeating schedule, it will automatically be scheduled for the next repeat period.
  5. Skip — The payment for this period will be skipped. If the transaction has a repeating schedule, it will automatically be scheduled for the next repeat period.

Using Scheduled Transactions

Although the schedule will remind you when a transaction is due, there may be times when you wish to pay a scheduled transaction before the reminder appears.

To manually enter a scheduled transaction into the register:

1. View the Account list, Register or Budget view.
2. Select Menu > Lists > Scheduled Transaction.
3. Select the All tab to show upcoming and non-scheduled scheduled transaction.
4. Select a scheduled transaction from the list.
5. Select Menu.
6. Select Pay. The transaction will be entered into the register. If the transaction has a repeating schedule, it will automatically be scheduled for the next repeat period.

TIP: Selecting Skip causes the transaction to be rescheduled for the next scheduled due date.

splitting transaction categories

Select Split in the transaction edit window to assign more than one category to a single transaction. For example, a check you write to a car dealer might cover fuel, license, and a lease payment. You can split the transaction by entering category names and amounts for each part of the transaction. Each transaction may contain a maximum of 28 splits.

To split a transaction category:

1. While creating/editing a transaction, select Menu > Split.
2. Assign a category by either typing directly into the category field or by using  Hold Action to choose from the category list.
3. Enter the amount into the Amount field.
4. Select the yellow note icon to optionally add a memo to a split item.
5. Repeat steps 2 to 4 for each category until remainder is 0.00. This indicates that you have accounted for the total spent and assigned it to appropriate categories.
6. Select Menu > Previous Page or Menu > Next Page to scroll the split entry list.
7. Select Done to save the Split transaction details.

NOTE: If the remainder is not 0.00 and you have entered all of your splits, select Done. You will be given the opportunity to adjust the transaction amount to equal the amount entered by the splits.

using the built-in calculator

Pocket Quicken contains a powerful built-in algebraic calculator which allows you to perform complex calculations which may then be easily entered into a transaction.

Opening the built-in Calculator

To open the built-in calculator:

• Menu > Activities > Calculator when viewing the Account List, Register, Budget list, transaction editor, split editor or currency editor.

calculator Functions

In addition to using the Menu to gain access to the various calculator functions, several shortcuts are available to allow you to quickly enter calculations.

Keyboard Key	Function
0-9	Numbers
C, c	Clear
X, x	Multiply
F, f	fx
N, n	negative
/, ÷	divide
=, enter	equals
+	plus
-	minus
.	decimal
back button	delete digit

In addition to standard calculator functions, Pocket Quicken's built-in calculator also provides the following functionality:

Done — When selected, the calculated value will be placed in the amount field.

Menu > Cancel — When selected, the calculator is closed without placing its value in an amount field.

Menu > fx — Select to reveal advanced calculator functions:

• 1/x — Divide the value displayed in the calculator into 1.
• X <>Y — Swap the values of X and Y in the calculator.
• Percent (%) — Convert the displayed value to a percent.
• Memory Clear — Clear the value of the stored memory contents.

memorized transactions

You often have regular transactions such as rent or magazine subscriptions that have the same transaction details. Pocket Quicken speeds entry of these transactions by allowing you to reuse previously entered information.

the memorized list view

The Memorized List allows you to view, select and delete memorized transactions on the handheld.

To open the memorized transaction list:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Memorized Transaction.

Adding Memorized Transactions

By default, each transaction entered into Pocket Quicken is added to the Memorized Transaction list. This feature enables previously entered transactions to be quickly entered into the transaction register. Under rare circumstances, you may wish to disable this feature. See QuickFill Preferences for details.

Synchronizing Memorized Transactions from desktop Quicken

During synchronization with Quicken, the memorized transaction list from desktop Quicken is synchronized with the handheld. If you have synchronized your handheld with desktop Quicken, chances are that you already have memorized transactions on your handheld. You may increase or decrease the number of memorized transactions available on your handheld. See Sync Options for details.

Selecting from Memorized Transaction List

Memorized transactions may be entered directly into the Memorized Transaction List.

To manually add a Memorized Transaction:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Memorized Transaction.
3. Select Menu > Add Memorized Transaction.

Memorize while adding a transaction

Even if the QuickFill Preferences are configured to automatically memorize transactions as they are entered is disabled, you can still memorize a single transaction as it is being entered into the register.

1. Create a new transaction.
2. Select Memorize This Transaction.
3. Optionally, the transaction may be locked by selecting Lock memorize transaction.

Memorizing previously entered transactions

If a transaction that you wish to memorize is already in the register, it can be quickly added to the Memorized Transaction List.

To add a previously entered transaction to the Memorized Transaction List:

• View the Register List.
• Use Hold Action on a transaction to be memorized.
• From the pop-up menu, select Memorize.

Editing Memorized Transactions

Memorized Transactions may be edited in order to refine their contents.

To edit a Memorized Transaction:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Memorized Transaction.
3. Highlight the memorized transaction to edit.
4. Select Menu > Edit Selected Item

Deleting Memorized Transactions

To delete a Memorized Transaction:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Memorized Transaction.
3. Highlight the transaction to delete.
4. Select Menu > Delete Selected Item

using memorized transactions

Pocket Quicken provides three distinct ways of recalling memorized transactions.

1. Recalling via the Edit Transaction "Pay" pop-up:

1. Use Hold Action in the Pay field of the transaction editor.
2. Select the transaction you want to recall.
3. Select the Use button.

2. Recalling a Memorized Transaction using QuickFill:

1. Enter the payee name into the Payee field.
2. If the Payee QuickFill returns a match, enter a return character or select the icon.

3. Recalling via the Memorized List view:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Memorized Transaction.
3. Select the transaction you want to recall.
4. Select the Use button.

Running a MEMORIZED TRANSACTION Report

You can run a Quick Report directly from the Memorized Transaction List in order to find transactions assigned to a particular payee.

To run a Payee Quick Report

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Memorized Transaction.
3. Use Hold Action on a memorized transaction from the list.
4. Select Payee Report or Category Report from the resulting pop-up menu.

Locked Status

Locking a transaction prevents its details from being updated each time the Memorized Transaction is utilized.

Each time a transaction whose payee already exists in the Memorized Transaction list is entered into the register, the Memorized Transaction is updated with the new values. This allows you to recall Memorized Transactions as they were when last entered into the register.

Example: Assume a memorized transaction reads as follows:

• Payee — Cablevision
• Amount — $60

Each month your cable bill is the same. However, this month you have decided to purchase an On-Demand movie for $5.95. When your new transaction is saved with the payee Cablevision, the memorized transaction will be updated with the new values:

• Payee — Cablevision
• Amount — $65.95

The problem is that typically, your cable bill is $60.00 As a result, next month, your memorized transaction will also be recalled as $65.95.

To prevent the values from changing, mark the memorized transaction as locked. In this way, the transaction will always be recalled as $60.00, however you can change it when necessary without updating the stored Memorized Transaction.

In this example, only the amount was changed, however, any change to any field, except the Payee will be updated in the Memorized Transaction List unless the transaction is locked.

To lock a Memorized Transaction:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Memorized Transaction.
3. Select a memorized transaction from the list.
4. Tap the spacebar to toggle the locked status.

To lock a transaction as it is being created:

1. Create a new transaction.
2. Select both Memorize This Transaction and Lock Memorized Transaction.

Cleared Status

When the Cleared box is checked for a Memorized Transaction, that transaction will be recalled into the register with the Cleared "c" status.

working with categories

Categories provide a powerful mechanism for specifying where the incoming payment came from (e.g. salary, dividends, bonus, etc.) or where expenditures went (e.g. auto, groceries, tax etc.). If for instance you buy coffee at many different stores, you can assign the same coffee category each time you make a payment to those stores. You may then use the budgeting and reporting facilities to quickly determine your periodic coffee expenditure.

the category list views

The Category List views allow you to review and select categories on the handheld.

To review and/or select categories:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Category & Transfer.

Adding Categories

Although the default Category List contains an extensive number of categories for your use, you may decide to add some categories of your own. This provides you with a way to manage transactions in a way that is meaningful to you

To filter categories by type:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Category & Transfer.
3. Select the Menu > Add Category
   • Name — Enter the name of the category being added.
   • Type — Select whether the category represents an income, expense or a subcategory of an income or expense.

TIP: You may quickly add a preset list of categories by selecting Menu > Add Preset List.

Deleting Categories

If you no longer wish a category to be available on the Category & Transfer list, you may delete it from the list.

To delete a category:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Category & Transfer.
3. Select the category name that you wish to delete.
4. Select the Menu > Delete Selected Item.

NOTE: If Pocket Quicken synchronizes with the desktop, delete the category from desktop Quicken instead to permanently remove it from Pocket Quicken.

Running a Category Report

You can run a Quick Report directly from the Category & Transfer List in order to find transactions assigned to a particular category.

To run a Category Quick Report

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Category & Transfer.
3. Select a Category from the list.
4. Select Menu > Category Report

working with classes

Classes provide another tool for further classifying transactions. You can use classes to specify where, to what, or to whom your transactions apply.

For example you could use classes to use your personal checking account for business and personal expenses. Assign the class name Business to business transactions.

The class list views

The Class List views allow you to review and select classes on the handheld.

To review and/or select Classes:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Class.

Adding a class

To review and/or select Classes:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Class.
3. Select a Class from the list.
4. Select Menu > Edit Selected Item

Deleting a class

To delete a category:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Class.
3. Select a Class from the list.
4. Select Menu > Delete Selected Item

Running a Class Report

You can run a Quick Report directly from the Class List in order to find transactions assigned to a particular category.

To run a Category Quick Report

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Class.
3. Select a Class from the list.
4. Select Menu > Class Report

working with foreign currencies

Pocket Quicken allows you to track accounts and enter amounts in foreign currencies. With Pocket Quicken you can:

• Enter a foreign currency amount into a local bank account.
• Create and manage foreign currency accounts.
• Transfer money between accounts of different currencies.
• Update exchange rates on the handheld.

the currency list view

The Currency List view allows you to review, select, update, and delete foreign currencies on the handheld.

To review and/or delete a foreign currency:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Currency.

setting your home currency

By default, the Home Currency is set to US Dollar. However, you may change the Home Currency to any currency you like.

To manually set the home currency:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Currency.
3. Select a currency name from the list.
4. Select Menu > Make Selected Item "Home"

IMPORTANT NOTE: If you synchronize with Quicken,  Pocket Quicken's home currency is automatically set if Quicken's multi-currency support option has been enabled in desktop Quicken. It is strongly advised that you let the synchronization manager transfer this setting from the desktop.

importing the currency list From Quicken

If Quicken's multi-currency support has been enabled the following details are automatically transferred to Pocket Quicken:

• The Currency List.
• The Home (or base) Currency.
• Currency information for each account.

Adding a Preset List

During the initial setup of Pocket Quicken using the Setup Wizard, an option to support Foreign Currencies was presented. If you indicated that you use foreign currencies, Pocket Quicken automatically added a preset list of currencies. If however you did not add foreign currencies to Pocket Quicken, you may add the preset list manually.

To add a preset list of foreign currencies:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Currency.
3. Select Menu > Add Preset List.

Setting the Currency used by an account (Standalone Mode)

The currency used is set on an account by account basis. Unless all of your accounts use the exact same currency, you should configure the currency used by each account.

To set the currency used by an account:

1. View the Account List.
2. Use Hold Action on an account to edit.
3. Select Account Balances from the resulting pop-up menu.
4. Select the box next to Currency.
5. Select a currency.
6. Select Use.

IMPORTANT NOTE: If you are synchronizing with Quicken, the currency used by each account is downloaded from desktop Quicken. It is strongly advised that you let the synchronization manager transfer this setting from the desktop.

entering foreign transactions

If you paid a hotel bill in Swiss Francs or purchased gifts in New Zealand Dollars you can record these transactions and let Pocket Quicken convert the amounts to the currency you have set for the account. Two methods are provided:

To enter a foreign amount using the currency list:

1. From the transaction editor, enter the foreign amount into the amount field.
2. Select the currency symbol button to the left of the amount field to open the currency list.
3. Select the local currency of the transaction.
4. Select the Use button.

Pocket Quicken places the original amount (in the foreign currency) in the memo field for future reference. The balance displays the transaction in the currency of the account.

updating exchange rates

Exchange rates can be updated directly on the handheld or transferred down from the desktop.

To update an exchange rate on the handheld:

1. View the Account list, Register or Budgets.
2. Select Menu > Lists > Currency.
3. Select the currency.
4. Enter the new rate in the Edit Rate field.

NOTE: Exchange rates that have been updated on the handheld are not transferred back to Quicken on the desktop.

Troubleshooting The Currency List

If a particular currency does not transfer from desktop Quicken to Pocket Quicken, it may be due to a duplicate ISO Currency Code. It is important that when creating a new Currency, that the Currency Code is unique.

To view the ISO Currency Code used by a currency:

• Launch desktop Quicken.
• Open Currency List.
• Right-Click the Currency that is not transferring to Pocket Quicken.
• Select Edit.
• Note the Currency Code. (Example: U.S. Dollar is USD).

To change the Currency Code, delete the currency and create a new one with a unique Currency Code.

reconciliation

Reconciling your accounts ensures that all transactions are present and accounted for, ensuring that the account balance you think you have, is the account balance that you really have.

NOTE: If you synchronize with Quicken, only unsynchronized transactions may be reconciled. If some transactions for the statement period have already been synchronized, reconciliation for that account should be performed in desktop Quicken.

Benefits to reconciling:

• Ensures checks you have written have been cashed.
• Ensures deposits have cleared and that funds are available.
• Prevents check bouncing.
• Catches bank errors.

Preparing to reconcile

Reconciliation works best if started with the bank statement that contains the transactions which correspond to the earliest transactions in your Pocket Quicken register. However, if they are not available, you may begin with your latest bank statement.

To begin reconciling from the Account List:

• Open the Account List.
• Use Hold Action on an account reconcile.
• Select Reconcile

To begin reconciling from the Register:

• View the Register List.
• Select Menu > Activities > Reconcile.

Entering Reconciliation Details into the Statement Summary

All of the information necessary to perform a reconciliation is listed on the statement you receive from your financial institution. In order to begin, information from the bank statement needs to be entered into Pocket Quicken.

Bank Accounts and Credit Cards

The following information is needed and should be entered exactly as it appears on your bank statement.

Enter information for Checking and Savings Accounts:

• Ending Bal — Enter ending balance as it appears in your bank statement.
• as of — This date represents the bank statement's closing date.
• Select Start.

If an account has never been reconciled, Last Updated will say <none>. After your first reconciliation, the date will be changed to the as of date.

Cash, Asset and Liability Accounts

Cash, Asset and Liability accounts are not reconciled. Instead, their balances are updated. To see how to update the balance of these types of accounts, click here.

Reconciling an account

When the reconcile process has begun, a screen is presented that contains transactions up to and including the as of date entered into the Statement Summary. By default, this list shows all transactions. However, the list may be filtered so that only particular transaction types appear.

Viewing All Items:

• All transactions, including all charges and payments are displayed on one screen.
• Cleared Bal — The sum of all transactions within the register for the selected account whose balance is NOT already reconciled and marked with an "R".
• Bank Ending Bal — The balance that you entered as the ending balance from the statement from your financial institution.
• Difference — The difference between the Cleared Bal and Bank Ending Bal. When your account has been properly reconciled, the difference will read 0.00.

Viewing Charges only

• Only charges or payments will be displayed. (An example showing the display of charges only appears to the right.)
• The number of items selected, along with the sum of those items is displayed. This can be very handy when comparing a cleared balance in Pocket Quicken to your statement.

Marking Transactions as Reconciled

• dPad Center Button: Press to toggle the reconcile status of an item. Cursor remains on the selected item.

• Spacebar: Press to toggle the reconcile status of an item. Cursor moves to the next item in the list.

Place a check next to each item that appears on your bank statement. As each item is checked, the transaction will be marked as cleared "c". Don't forget to include items such as finance charges, late fees and cash advances. These items may not appear along with the rest of the transactions in your statement.

Once all items from your bank statement have been checked off, the Difference should read 0.00. If the difference is not 0.00, see Reconcile Tips.

TIP: Press the spacebar to check off a transaction and automatically move to the next transaction. You may also press the center DPad button to toggle the checkmark of a transaction. Unlike the spacebar, the cursor will not be positioned to the next transaction.

Editing Transactions

If a transaction has been entered incorrectly into Pocket Quicken, you may need to edit it to correct the erroneous information.

To add a transaction during reconciliation:

• Use Hold Action on the transaction to edit.
• Select Edit from the resulting popup menu.
• Select Done.

Adding Transactions

If a transaction appears in your bank statement but not in the reconciliation window, you may have forgotten to enter the transaction into Pocket Quicken.

To add a transaction during reconciliation:

• Select Menu
• Select Add New Transaction.

Altering the Statement Summary

If the Statement Summary was entered incorrectly, your account will not reconcile properly.

To edit the Statement Summary:

• Select Menu > Statement Summary.
• Enter the updated statement details.
• Select Resume.

Postponing a reconciliation

If you are not finished reconciling, you may continue later from where you left off.

To edit the Statement Summary:

• Select Menu > Finish Later.

All transactions that have a check mark will appear in the register as cleared "c". When you return to the reconcile process. All cleared transactions will then display a check mark.

Your statement summary will be preserved. When you return to the reconcile process, the statement summary details you entered will reappear. Unless a change is necessary, select Resume to continue reconciling.

TIP: The reconcile status of each account is stored separately. As a result, reconciling a second account will not affect the first, even if the first is being finished later.

Finishing a Reconciliation

Once your account has been reconciled, select the Finish button. Doing so will end the reconcile process. Depending on the value of the Difference, one of two things will happen:

If the Difference is 0.00:

• Congratulations, your account has been reconciled!
• All checked transactions, which were marked as cleared "c" are changed to Reconciled "R".
• The as of date is moved to the Date of last statement.
• The Statement Summary is cleared to get ready for next month.

If the Difference does not equal 0.00:

• The difference between the Cleared Balance and the Bank Ending Balance will be displayed.
• You may choose to add an adjustment transaction to correct the account balance.
  • Yes — Enters an adjustment transaction with a payee of Balance Adjustment and the category that you have entered. You may edit this transaction if you wish to assign additional information, such as a class, splits, notes, etc.
  • No — Finishes the reconcile process but does not add an Adjustment transaction.

Updating the Balance of Cash, Asset and Liability Accounts

Cash, Asset, and Liability Accounts are unique. These accounts are not reconciled in the same way as bank accounts or credit card accounts. Instead, the balance is simply adjusted to reflect a new value that you assign.

The following information is necessary to update the account balance:

To Update the balance of a Cash, Asset or Liability Account

1. Current Bal — Enter the new balance that you wish to assign. For example, when updating the balance of a cash account, enter the sum of the amount of cash that you have in your wallet, pockets and mattress.
2. as of — The date that this balance is current. By default, "today's" date will appear.
3. Select Update.
4. A balance adjustment will be presented.
5. Select Yes to use the adjusted amount.
6. Enter a category for the adjustment transaction. You may wish to use a category named Miscellaneous for this purpose.
7. The offset transaction will appear in the transaction editor. You may edit this transaction if you wish to assign additional information, such as a class, splits, notes, etc.
8. Select Done.

When the balance has been updated, all transactions in the register for that account on or before the as of date will be marked as Reconciled "R".

Reconcile Tips

• Reconcile using your oldest bank statement and work forward.
• Reconcile each month without skipping months. Don't leave gaps of unreconciled transactions between those that have been reconciled.

quick reports

Quick Reports utilizes transactions that are in your Pocket Quicken register. These transactions include all transactions entered directly into Pocket Quicken or those that have been downloaded from Quicken. The more information Pocket Quicken contains, the more reports you can run, and the more accurate they will be.

Pocket Quicken can create reports that summarize your transactions based on criteria you define and quickly answer questions such as:

• How many times did you fill up the car with gas last month?
• How much have you spent on entertainment since the beginning of the year?
• Exactly how much money did I spend at my local coffee shop last year?

TIP: Budgets may also be used and provide another powerful way to track category expenses.

Running A Report

To run a Quick Report:

• View the Account list, Register or Budgets.
• Select Menu > Activities > Quick Report
• Enter the details of your search criteria.
• Select OK.

TIP: To quickly create a report for a specific account, use Hold Action on an account name in the Accounts List view and select "Quick Report"

Entering Quick Report Search Criteria

Pocket Quicken gives you the flexibility to examine your transactions in various ways by allowing you to select from several types of criteria.

Selecting Account Criteria:

• All Accounts — The report will search across all accounts.
• Individual Account — Select a specific account to find transactions only within that account.

Selecting Date Criteria:

• Any Date — The report examine transactions with any date.
• Pre-defined Date Range — Select from ranges such as Current Month, Last Month, Last Year to quickly define a date range.
• Specific Date Range — You may define your own custom date that is meaningful to you.

Selecting Payee, Category, Class, Ref and Memo Criteria:

• Any value — The report includes transactions with any name.
• Begins with — Includes transactions that begin with specific text.
• Contains — Includes transactions that include specific text anywhere within the name.
• Is — Includes transactions that match exactly with the text specified. (Case however is ignored)
• Is not — Includes transactions that do not equal the text entered.

Selecting Amount Criteria:

• Any value — The report includes transactions with any amount.
• Less Than — Includes transactions that are less than the amount specified.
• Less Than or Equal — Includes transactions that are less or equivalent to the amount specified.
• Is — Includes transactions that match exactly with the amount specified.
• Is not — Includes transactions that do not include the amount specified.
• Greater Than — Includes transactions that are greater than the amount specified.
• Greater Than or Equal — Includes transactions that are greater or equivalent to the amount specified.

NOTE: Search will include both positive and negative values. Only transaction totals will be included. Splits will be ignored. To search splits, perform a "Find" rather than a Quick Report.

Selecting Type Criteria:

• Credits — Include deposits, credit card charges, etc.
• Debits — Include payments.
   
• Uncleared Items — Include transactions that have not been cleared.
• Cleared Items — Include transactions that have a Cleared "c" status.
• Reconciled items — Include transactions that have a Reconciled "R" status.
   
• Synchronized Items — Include transactions that have synchronized with desktop Quicken.
• Unsynchronized (new) Items — Include transactions that have not been synchronized with desktop Quicken. If you do not use desktop Quicken, all transactions are considered to be unsynchronized.

NOTE: The Type Criteria items are organized into three groups. At least one item from each group must be selected. For example, transactions are either debits or credits. If both Debits and Credits are deselected, a warning will appear when saving the search criteria.

Sorting Quick Reports

Quick Reports may be sorted in various ways.

To sort a Quick Report:

1. View a report.
2. Select Menu > Display > Sort
3. Select the desired sort order.

Modifying Quick Report Parameters

After a report is run, you may wish to modify the parameters entered in order to refine the search criteria.

To modify Quick Report parameters:

1. Run a desired Quick Report.
2. While the report is being displayed, Select Menu > Customize.
3. Refine your search parameters.
4. Select Run Report to rerun the report with the new parameters.

Report Totals

• Total Inflows — Includes the sum of all displayed transactions that represent money that is flowing in.
• Total Outflows — Includes the sum of all displayed transactions that represent money that is flowing out.
• Net Total — Includes the sum of all displayed transactions.
• Number of Items — The number of transactions displayed by the Quick Report.

Saving Quick Report Criteria

Quick Reports criteria may be saved for future use, allowing you to easily run the same customized report over and over again.

To save a Quick Report while entering criteria:

1. Customize the Quick Report Criteria.
2. Select Menu > Save this Report
3. Assign a name to the saved Quick Report.
4. Select Ok.

To save a Quick Report while the report results are being displayed:

1. Select Menu > Save Report
2. Assign a name to the saved Quick Report.
3. Select Ok.

Running Saved Quick Reports

The saved Quick Report list allows you to view a list of the Quick Reports that have been saved so that they may be run or edited.

To run a saved Quick Report:

• View the Account list, Register or Budgets.
• Select Menu > Lists > Saved Quick Reports
• Select a report to run.
• Select Run Report or, use Hold Action on a report and select Run this Quick Report from the resulting popup menu.

Editing Saved Quick Reports

A saved Quick Report may be modified at any time in order to further customize the results. Once edited, the saved report will use the newly modified criteria.

To edit a saved Quick Report:

• View the Account list, Register or Budgets.
• Select Menu > Lists > Saved Quick Reports
• Select a report to edit.
• Select Menu > Edit Selected Item or, use Hold Action on a report and select Edit Selected Item from the resulting popup menu.

Renaming Saved Quick Reports

You may rename a saved Quick Report at any time so that it has a descriptive name that is meaningful to you.

To rename a saved Quick Report:

• View the Account list, Register or Budgets.
• Select Menu > Lists > Saved Quick Reports
• Select a report to rename.
• Select Menu > Edit Selected Item or, use Hold Action on a report and select Rename Selected Item from the resulting popup menu.

Deleting Saved Quick Reports

If a saved Quick Report is no longer needed, it may be deleted.

To delete a saved Quick Report:

• View the Account list, Register or Budgets.
• Select Menu > Lists > Saved Quick Reports
• Select a report to delete.
• Select Menu > Delete Selected Item or, use Hold Action on a report and select Delete Selected Item from the resulting popup menu.

finding transactions

Pocket Quicken allows you to find transactions quickly based on criteria that you enter. That transactions found will be displayed together along with a count of the total number of items found.

To find transactions:

1. View the Account list, Register or Budgets.
2. Select Activities > Find
3. Enter the details of your search criteria.
4. Select Find.

NOTE: All fields are searched. Search is not case sensitive.

Sorting Found Transactions

The list of found transactions may be sorted in various ways.

To sort a list of found transactions:

1. View the find results list.
2. Select Menu > Display > Sort
3. Select the desired sort order.

Modifying Find Parameters

After a search is run, you may wish to modify the parameters entered in order to refine the search criteria.

To modify the search criteria:

1. Locate a set of transactions using Find.
2. While the search results are being displayed, select Menu > Customize.
3. Refine your search parameters.
4. Select OK to rerun the search with the new parameters.

working with budgets

Pocket Quicken allows you to use transactions you've entered on the handheld or transferred from Quicken to create and maintain budgets. Pocket Quicken will help you stick to a spending plan on an ongoing basis and instantly show you where your money is coming from and going to.

NOTE: Pocket Quicken budgets are autonomous to the desktop and are not synchronized with Quicken.

the budget Summary view

The Budget summary view provides a succinct overview of your financial activity for a selected group of categories. Pocket Quicken lets you quickly compare the money you actually spend and receive during a specific time period with your budgeted amount during the same time period. You can easily add, edit and delete budgets from this view. This section provides step-by-step instructions on how to accomplish these tasks.

To access the Budget Summary view:

1. Select Menu > Budgets.

To add a new budget to the budget summary view:

1. Select New.
2. Select the budget type to add from the pop-up menu.
3. If creating an Expense or Income Budget, select the category to include. If creating a Savings budget, select the account to include.
4. Enter the budget amount and select the period in the resulting dialog.
5. Select OK to create the budget.

To remove a budget from the Budget Summary view:

1. Use Hold Action on a budget item in the Summary List.
2. Select Delete Budget Item from the pop-up menu.
3. Select the Yes button from the resulting confirmation dialog.

To edit a budget in the Budget Summary view:

1. Use Hold Action on a budget item in the Summary List.
2. Select Edit Budget Item from the pop-up menu.
3. Enter the new Budget amount and/or period.

applying a transaction to a budget

Pocket Quicken automatically updates budgets based on the category assigned to individual transactions. The Budget overview also allows transactions to be automatically applied to a selected Budget category.

To apply a new transaction to a budget item:

1. Use Hold Action on a budget item in the summary list.
2. Select Add New Transaction from the pop-up menu.
3. A new transaction will be created with the budget category automatically entered for you.
4. Complete the transaction details.
5. Select the Done button to save the transaction.

setting the budget overview time frame

The Budget Overview menu allows you to specify the time period for calculating the totals. The following options can be selected from the pop-up menu in the top right hand corner of the screen:

1. Current Month, Current Quarter, Current Year.
2. Last Month, Last Quarter, Last Year.
3. Current Year-to-date — Represents a date range from January 1 of this year through "today's" date.
4. Last Year-to-date — Represents a date range from January 1 of last year through this day last year.
5. Specific Date Range — Enter your own custom date range to examine budgets for a date range that is meaningful to you.

IMPORTANT NOTE: Pocket Quicken's budget figures are calculated using the transactions that reside on the handheld. If only a small number of transactions have been entered into Pocket Quicken or downloaded from the Quicken desktop, there might not be enough data to provide meaningful results for some selected time frames.

Viewing the Transactions Used By a Budget

Budgets can also be used to create a "live" category summary for a selected time period. For example, create a budget "Auto:Fuel" set the display to "Current Y-T-D" and the center column to "Actual." This budget will display the total cost that has been spent on fuel for your car since the beginning of the year.

You may then quickly view the transactions that the budget used to generate the budget total.

To display the transactions used by a budget:

• View the Budget list.
• Use Hold Action on the budget to examine.
• Select Category Report

configuring pocket quicken

Pocket Quicken provides a range of different options that allow you to customize the way it works. Selecting Menu > Options > Preferences allows you to customize the following:

General Preferences

• Default Account — Specify the default account to be used when a new transaction is created and no account is selected, or when the Register view is initially opened.
• Home Currency — The home (base) currency used for calculating exchange rates. If multi-currency support has been enabled in Quicken, this option is will be set automatically during a synchronization. It is very important that it matches the desktop setting.
• Use Text Size From Screen Settings — Allows the Account list, Budget list and all transaction lists to use global font setting configured on your handheld device (Windows Menu > Settings > Accessibility > System Font Size. You must quit (Menu > Exit) and restart Pocket Quicken for this setting to take effect.

Notify Preferences

• Transaction is uncategorized — Select to be reminded when you have entered a transaction without choosing a category.
• Synchronization is unsuccessful — Select to be notified upon launching Pocket Quicken if the last synchronization with desktop Quicken generated an error message.
• Register exceeds (x) entries — Select to be notified upon launching Pocket Quicken whether the register has more than the number of transactions selected.
• Confirm Item Deletion — Pocket Quicken will prompt before deleting transactions and list items.

Display Preferences

• Synchronized Transactions — Select to display desktop transactions in Pocket Quicken's account register.
• Hidden Accounts (Sync Mode Only) — Select to include hidden accounts in the Account List.
• Cleared Status — Select to display whether a transaction in the register has been cleared (C) or reconciled (R).
• Currency Symbols — Select to display currency symbols. (TIP: If you do not use multiple currencies, you may wish to disable this feature.)
• Use Row Shading — Select to fill alternate lines in the account list with a background color.

QuickFill Preferences

• Automatically complete fields using previous entries— Completes the fields as you enter data. This feature works with Ref, Payee, Category and Class fields.
• Automatically enter Pocket Quicken tag at beginning of memo field— Automatically adds the text tag "PQ:" to the memo field of all new transactions created in Pocket Quicken. This can be useful for later identifying the transactions that originated from Pocket Quicken.
• Automatically memorize newly entered transactions — Memorizes every new transaction you enter and adds it to the Memorized Transaction List.

Sync Options

Pocket Quicken allows you to specify a number of settings that dictate how transactions, balances and lists are sent to and received from Quicken. Although the default behavior provides excellent functionality for most situations, the Sync Options dialog allows you to completely customize Pocket Quicken's synchronization behavior to suit your needs. Select Menu > Options > Sync Options to modify these options.

Select the Receive tab on the Sync Preferences screen to specify the following attributes:

• Accounts — Select to transfer all the account details (i.e. names, descriptions, balances, notes etc.) from Quicken to the handheld. Existing accounts in Pocket Quicken are updated with the desktop information.
• Currencies — Select to transfer Quicken's currency information (including rates, ISO symbols etc.) to Pocket Quicken. Pocket Quicken's existing Currency List (including any updated rates) is replaced.
• Categories — Select to transfer Quicken's Category List to Pocket Quicken. Pocket Quicken's existing Category List is replaced.
• Classes — Select to transfer Quicken's Class List to Pocket Quicken. Pocket Quicken's existing Class List is replaced.
• All Transactions dated/Uncleared transactions dated — Select the checkbox to transfer all transaction types or only uncleared/unreconciled transactions from the desktop to the handheld.
• Transaction Date: Specify the range and type of desktop transactions to transfer.
• Memorized transactions utilized — Select the checkbox to transfer Memorized Transactions from the desktop to the handheld. Select the line below to specify the date range to transfer.

To specify which desktop transactions are actively updated on the handheld during each synchronization:

1. Ensure the check box next to All Transactions Dated or Uncleared transactions dated is selected.
2. Select the time frame button (default setting is 3 months before last sync) to specify the desired transaction date range.

To specify which memorized transactions are actively updated on the handheld during each synchronization:

1. Ensure the Memorized transactions utilized checkbox is selected.
2. Select the time frame button (default setting is 3 months before last sync) to specify the desired memorized transaction date range.

Select the Send tab on the Sync preferences screen to specify the following attributes:

• Newly entered transactions — Check to transfer newly entered transactions to Quicken. This option is normally left enabled, however, it can be useful to temporarily disable sending transactions to Quicken when the handheld is synchronizing to a secondary computer that has a copy of Quicken installed.

Security Preferences

Pocket Quicken helps protect your sensitive account and transaction information. Select Menu > Options > Security to modify these options.

Select the Desktop tab (Menu > Desktop Settings) to specify the following attribute:

• Quicken File Password — When desktop Quicken Quicken is launched, are you asked for a password? If so, enter the password here. Passwords are case sensitive.

Select the Handheld tab (Menu > Handheld Settings) on the Security Preferences screen to specify the following attributes:

• Hide Account Numbers — Account numbers are not displayed in the Account Overview or Account Editor displays.
• Require 4-digit PIN on launch — Pocket Quicken can restrict access to your personal finance information using a PIN. Once a PIN has been assigned, Pocket Quicken cannot be opened without first entering your secret number.

To assign a PIN number:

1. Open the Security Preferences.
2. Select Menu > Handheld Settings.
3. Select Require 4-digit PIN on launch.
4. Enter your 4 digit secret PIN number.
5. Select Ok.

To remove a PIN number:

1. Open the Security Preferences.
2. Select Menu > Handheld Settings.
3. Enter your current PIN number.
4. Uncheck the Require 4-digit PIN on launch checkbox.
5. Select OK.

To change your PIN number:

1. Open the Security Preferences.
2. Select Menu > Handheld Settings.
3. Enter your new 4 digit secret PIN number.
4. Select OK.

NOTE: If you forget your PIN number, contact LandWare support for assistance.

Data Summary

The Data Summary can be used to determine how much memory is currently being used to store your Quicken data on the handheld.

To display the Data Summary:

1. View the Account list, Register or Budgets.
2. Select Menu > Options > Data Summary
3. Information about your Pocket Quicken data will be displayed.

Pocket Quicken Connect

Pocket Quicken Connect is the key component that permits Pocket Quicken on the handheld to communicate with desktop Quicken. Without this component, Pocket Quicken can not transfer information to and from desktop Quicken. During a Typical installation, the desktop conduit is installed and enabled.

The Pocket Quicken panel allows you to specify when your Quicken data is synchronized with the handheld. This can be done on every connection with the desktop, hourly, daily or manually.

To specify ActiveSync behavior: (Windows 2000, XP)

• Open the ActiveSync application by double clicking the icon at the bottom right-hand corner of your computer screen.
• Select the Options button in the resulting ActiveSync window.
• Select Pocket Quicken from the resulting list.
• Click the Settings button next to the list.

To specify Windows Mobile Device Center behavior: (Windows Vista)

• Open Windows Mobile Device Center by double clicking the icon at the bottom right-hand corner of your computer screen.
• Double-click your device.
• Hover over Mobile Device Settings.
• Click Change content sync settings.
• Scroll down to Pocket Quicken 2.5.
• Click Sync settings.

To configure Pocket Quicken Connect settings:

• Only upon each connection — Indicates that the Pocket Quicken automatically synchronize each time the mobile device is connected.
• Upon each connection, synchronize... — Pocket Quicken events will be synchronized each time the mobile device is connected up to a maximum specified frequency. Options include:
  • Once per day — Device will only sync once per 24 hour period.
  • Once per week — Device will only sync once every week.
  • Once every 2 weeks — Device will only sync once every two weeks.
  • Once per month — Device will only sync once per month.
• Manually — Indicates that the Pocket Quicken automatically synchronize only in response to clicking the Sync button on the ActiveSync toolbar, or when Pocket Quicken Connect is launched.
   
• Standard log — When select, a standard log will be generated each time Pocket Quicken Connect is run.
• Full activity audit — When selected, Pocket Quicken will create a detailed activity log. Although not typically needed, this log may be helpful if trying to debug a synchronization error. A LandWare representative may ask you to generate this type of log. When a synchronization occurs with this option deselected, the contents of the activity audit log is deleted for security purposes.
• View log... — After a synchronization has been performed while "Full activity audit (of next sync only) is enabled, view the resulting log by pressing this button.

Accepting Transactions into Quicken

transaction matching

Using a Compare to Register feature, desktop Quicken 2001 and later attempts to match transactions in order to prevent duplicate transactions from appearing in the register. In some cases however, desktop Quicken may match transactions incorrectly, causing Pocket Quicken transactions to be discarded after synchronization.

The Compare to Register feature affects the following Quicken features:

• Pocket Quicken transactions
• Financial Institution downloads
• QIF imports
• WebEntry transactions
• QuickEntry imported data
• Bank Sync imported data

Please review your Pocket Quicken transactions that have been sent to desktop Quicken prior to accepting them, ensuring that the Status indicates New.

If the Status of a transaction indicates Match and that transaction does not match a transaction already on the desktop, you can do one of two things:

• Make all Transactions New — (Quicken 2004 or later). If you are sure that all of your Pocket Quicken transactions are new and do not match any transactions in the Quicken register, select this item from the Edit menu to change all transactions at once into new transactions.
• Make Individual Transactions New — (All Quicken versions). Select the Edit button to the right of the transaction and then select Make New to change your matched transaction into a new transaction.

Quicken will eliminate any transaction that has a status of Match in order to prevent a duplicate from being entered into your Quicken register. As a result, it is important that you review your Pocket Quicken entries carefully and to Unmatch those that are not matching transactions before selecting the Accept or Accept All buttons.

troubleshooting

You may obtain help with Pocket Quicken by visiting LandWare support at: http://www.landware.com/support

Our online support center contains a significant amount of support information including solutions to frequently asked questions, latest versions and numerous operational tips. The vast majority of support issues can be solved using the detailed solutions provided by the knowledge base.